House Bill 25-1310 Preamended

A Bill for an Act

• Page 1, Line 101Concerning enhanced purchasing transparency for

• Page 1, Line 102information technology procurement.

Bill Summary

(Note: This summary applies to this bill as introduced and does not reflect any amendments that may be subsequently adopted. If this bill passes third reading in the house of introduction, a bill summary that applies to the reengrossed version of this bill will be available at http://leg.colorado.gov/.)

Joint Technology Committee. Section 1 of the bill authorizes the joint technology committee to conduct an annual review of all rates that the office of information technology (office) charges when billing users for the office's services.

Section 2 requires that budget requests submitted to the joint technology committee include:

• Information and responses from a request for information for any budget request related to a major information technology project; and
• Formal market research for any budget request that is not related to a major information technology project.

Section 3 provides that money in the information technology revolving fund, which the office expends to pay the costs of consolidation and information technology maintenance and upgrades, is no longer continuously appropriated to the office and instead is subject to annual appropriation by the general assembly.

Section 4 repeals the office's ability to approve procurement contracts related to information technology resources on behalf of state agencies. The office may be a party to a procurement contract related to the procurement of information technology resources for a state agency if the state agency requests that the office be a party to the contract.

Section 5 provides that state agencies are not required to obtain approval from the office before commencing work on a major information technology project or planning to make significant changes to the major information technology project or budget, and makes other conforming changes.

Section 6 requires certain governmental bodies to issue a request for information prior to awarding a contract related to a major information technology project, and requires that the request for information be submitted to the joint technology committee as part of any budget request related to a major information technology project. Responses to a request for information related to a contract for a major information technology project must be presented to the joint technology committee if requested by the committee, and the committee shall meet in executive session to review the responses. Section 6 also requires certain governmental bodies to conduct market research prior to awarding a contract related to an information technology project that is not a major information technology project, and requires the market research to be submitted to the joint technology committee as part of any budget request related to the project.

• This Unofficial Version Includes Committee

• Amendments Not Yet Adopted on Second Reading

• Page 2, Line 1Be it enacted by the General Assembly of the State of Colorado:

• Page 2, Line 2SECTION 1.  In Colorado Revised Statutes, 2-3-1704, amend(1)(e) and (10); and add (1)(f) as follows:

• Page 2, Line 32-3-1704.  Powers and duties of the joint technology committee.

• Page 2, Line 4(1)  The committee oversees the office of information technology, including but not limited to:

• Page 3, Line 1(e)  The office of information technology's responsibilities related

• Page 3, Line 2to the geographic information system as set forth in section 24-37.5-103 (4); and

• Page 3, Line 3(f)  An optional annual review of all rates that the office

• Page 3, Line 4of information technology charges when billing users of the

• Page 3, Line 5office's services. If the committee requests to review the office's

• Page 3, Line 6rates in accordance with this section, the committee shall meet

• Page 3, Line 7in executive session to determine whether the committee will

• Page 3, Line 8hear the rates publicly or in executive session, and the office shall present the rates to the committee.

• Page 3, Line 9(10)  Upon request, a state agency, including the office of

• Page 3, Line 10information technology, and the judicial department, the department

• Page 3, Line 11of law, the department of state, and the department of the treasury shall

• Page 3, Line 12make available to the committee such data, reports, or information as are

• Page 3, Line 13necessary for the performance of the committee's duties. If the committee

• Page 3, Line 14requests such data, reports, or information, the state agency or judicial

• Page 3, Line 15department, the department of law, the department of state, or the

• Page 3, Line 16department of the treasury shall provide the requested information no later than November 1 of the calendar year in which the request is made.

• Page 3, Line 17SECTION 2.  In Colorado Revised Statutes, 24-37-302, amend (1)(a.5)(I); and add (1)(a.5)(I.5) as follows:

• Page 3, Line 1824-37-302.  Responsibilities of the office of state planning and

• Page 3, Line 19budgeting. (1)  The office of state planning and budgeting shall assist the

• Page 3, Line 20governor in his or her responsibilities pertaining to the executive budget. Specifically, it shall:

• Page 3, Line 21(a.5)  Design and prepare, in coordination with the staff of the joint

• Page 4, Line 1technology committee of the general assembly, the forms and instructions

• Page 4, Line 2to be used in preparation of all budget requests and supplemental budget

• Page 4, Line 3requests submitted to the joint technology committee pursuant to section

• Page 4, Line 424-37-304 (1)(c.5). The staff of the joint technology committee shall

• Page 4, Line 5make recommendations to the joint technology committee regarding such

• Page 4, Line 6forms and instructions for the committee's approval. The forms and

• Page 4, Line 7instructions shall require that budget requests submitted to the joint technology committee include:

• Page 4, Line 8(I)  Information from and responses to a request for information

• Page 4, Line 9issued pursuant to section 24-103-201.5, or other formal market research

• Page 4, Line 10regarding the information technology budget request section

• Page 4, Line 1124-103-201.5 (2.5)(a), which must be issued and included with an

• Page 4, Line 12information technology budget request that is related to a

• Page 4, Line 13major information technology project, as defined in section 24-37.5-102 (19);

• Page 4, Line 14(I.5)  Formal market research conducted pursuant to

• Page 4, Line 15section 24-103-201.5 (2.5)(b), which must be conducted and

• Page 4, Line 16included with an information technology budget request that

• Page 4, Line 17is not related to a major information technology project, as defined in section 24-37.5-102 (19);

• Page 4, Line 18SECTION 3.  In Colorado Revised Statutes, 24-37.5-103, amend (3)(c) as follows:

• Page 4, Line 1924-37.5-103.  Office of information technology - creation -

• Page 4, Line 20information technology revolving fund - geographic information

• Page 4, Line 21system coordination. (3) (c)  All interest earned on the investment of

• Page 4, Line 22money in the fund shall be credited to the fund. Money in the revolving

• Page 4, Line 23fund shall be continuously appropriated to Subject to annual

• Page 5, Line 1appropriation by the general assembly, the office of information

• Page 5, Line 2technology may expend money from the revolving fund to pay the

• Page 5, Line 3costs of consolidation and information technology maintenance and

• Page 5, Line 4upgrades. Any money credited to the revolving fund and unexpended and

• Page 5, Line 5unencumbered at the end of any given fiscal year shall remain in the fund and shall not revert to the general fund.

• Page 5, Line 6SECTION 4.  In Colorado Revised Statutes, 24-37.5-105, amend (6) as follows:

• Page 5, Line 724-37.5-105.  Office - roles - responsibilities - state search

• Page 5, Line 8interface - rules - legislative declaration - definitions. (6)  Technology

• Page 5, Line 9purchasing. The office shall initiate the procurement of information

• Page 5, Line 10technology resources for state agencies and enter into agreements or

• Page 5, Line 11contracts on behalf of a state agency, multiple agencies, or the office, or

• Page 5, Line 12may be a party to a procurement contracts that are initiated by state

• Page 5, Line 13agencies. A state agency may initiate solicitations and contracts for

• Page 5, Line 14information technology resources only with prior approval of the

• Page 5, Line 15procurement official for the office, and must include provisions allowing

• Page 5, Line 16the office to enforce technology and security standards or conduct due

• Page 5, Line 17diligence or audits of the contractors. If the state agency does not receive

• Page 5, Line 18written approval or disapproval from the procurement official for the

• Page 5, Line 19office within thirty business days after submitting the procurement

• Page 5, Line 20request to the office for review, the state agency may assume that it has

• Page 5, Line 21received the prior approval of the office, as required by this subsection

• Page 5, Line 22(6), and is authorized to initiate the procurement or solicitation process

• Page 5, Line 23contract related to the procurement of information

• Page 5, Line 24technology resources for a state agency if the state agency

• Page 5, Line 25requests that the office be a party to the contract. In connection

• Page 6, Line 1with the procurement of information technology resources, the office

• Page 6, Line 2shall establish standards that a state agency shall comply with

• Page 6, Line 3when the office is a party to a procurement contract related to

• Page 6, Line 4the procurement of information technology resources for the state agency, for:

• Page 6, Line 5(a)  Ensure information technology purchases adhere to standards

• Page 6, Line 6for Data technology, architecture, and security related to information technology procurement;

• Page 6, Line 7(b)  Establish special requirements for Vendors of information

• Page 6, Line 8technology services to state agencies and adapt standards as necessary for individual state agencies to comply with federal law; and

• Page 6, Line 9(c)  Oversee information technology vendors on behalf of the state

• Page 6, Line 10and state agencies except when delegated to a state agency pursuant to section 24-37.5-105.4; and

• Page 6, Line 11(d)  If the office does not have oversight of an information

• Page 6, Line 12technology or services contract, ensure that the state agency with

• Page 6, Line 13oversight of the contract operates pursuant to section 24-37.5-105.4 regarding the delegation of authority.

• Page 6, Line 14(e)  Technology and security standards for the parties to an information technology procurement contract.

• Page 6, Line 15SECTION 5.  In Colorado Revised Statutes, 24-37.5-105.2, amend (2)(b), (2)(c), (5), and (6); and add (7) as follows:

• Page 6, Line 1624-37.5-105.2.  State agencies - information technology -

• Page 6, Line 17responsibilities. (2)  In connection with any major information

• Page 6, Line 18technology project that a state agency plans to undertake, the state agency shall:

• Page 6, Line 19(b)  Before commencing work on the major information

• Page 7, Line 1technology project, submit the plan to the office; and obtain approval from the office

• Page 7, Line 2(c)  If the state agency plans to make significant changes to the

• Page 7, Line 3major information technology project or budget, consult with the office

• Page 7, Line 4regarding the changes and obtain the office's approval of the changes before commencing work on the changes; and

• Page 7, Line 5(5)  For security purposes, a state agency shall include may

• Page 7, Line 6request that the office join as a party to all contracts or agreements a

• Page 7, Line 7contract or agreement for information technology goods, services, or systems.

• Page 7, Line 8(6)  A state agency shall hold authority and be responsible for

• Page 7, Line 9projects managed by the state agency. when the office is involved only as

• Page 7, Line 10a party to the contract or a party to the agreement with a vendor, contractor, or other party

• Page 7, Line 11(7)  Colorado digital service within the office of

• Page 7, Line 12information technology shall, within existing appropriations,

• Page 7, Line 13facilitate the changes necessitated by this House Bill 25-1310,

• Page 7, Line 14enacted in 2025, including changes related to state agencies' approval of information technology procurement contracts.

• Page 7, Line 15SECTION 6.  In Colorado Revised Statutes, 24-103-201.5, add (2.5) and (5) as follows:

• Page 7, Line 1624-103-201.5.  Market research - request for information.

• Page 7, Line 17(2.5) (a)  A governmental body that is also a state agency as

• Page 7, Line 18defined in section 24-37.5-102 (28) shall issue a request for

• Page 7, Line 19information prior to awarding a contract related to a major

• Page 7, Line 20information technology project, as defined in section 24-37.5-102

• Page 7, Line 21(19). Information from and responses to the request for

• Page 8, Line 1information must be submitted as part of any budget request

• Page 8, Line 2related to a major information technology project in accordance with section 24-37-302 (1)(a.5)(I).

• Page 8, Line 3(b)  A governmental body that is also a state agency as

• Page 8, Line 4defined in section 24-37.5-102 (28) shall conduct market research

• Page 8, Line 5prior to awarding a contract related to an information

• Page 8, Line 6technology project that is not a major information technology

• Page 8, Line 7project, as defined in section 24-37.5-102 (19). The market

• Page 8, Line 8research must be submitted as part of any budget request

• Page 8, Line 9related to an information technology project that is not a

• Page 8, Line 10major information technology project in accordance with section 24-37-302 (1)(a.5)(I.5).

• Page 8, Line 11(5)  Notwithstanding subsection (4) of this section,

• Page 8, Line 12responses to a request for information related to a contract

• Page 8, Line 13for a major information technology project, as defined in

• Page 8, Line 14section 24-37.5-102 (19), must be presented to the joint

• Page 8, Line 15technology committee if requested by the committee. The

• Page 8, Line 16committee shall meet in executive session to review the responses.

• Page 8, Line 17SECTION 7.  Safety clause. The general assembly finds,

• Page 8, Line 18determines, and declares that this act is necessary for the immediate

• Page 8, Line 19preservation of the public peace, health, or safety or for appropriations for

• Page 8, Line 20the support and maintenance of the departments of the state and state institutions.